Job Title: Secretary

Department: Administration

Reports To:  Director
Location: Pune 

Job Description:

We are seeking a reliable and organized Secretary to perform a variety of administrative and clerical tasks to support our office operations. The ideal candidate will be responsible for managing schedules, handling correspondence, organizing meetings, and ensuring the smooth day-to-day operation of the office. A successful secretary should be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• Answer phone calls, take messages, and handle correspondence

• Schedule appointments, meetings, and maintain calendars for staff or executives

• Organize and maintain files, records, and other documents (both physical and digital)

• Prepare reports, memos, invoices, and other documents as needed

• Assist in the preparation of regularly scheduled reports and meeting agendas

• Greet visitors and direct them to the appropriate person or office

• Manage office supplies inventory and place orders when necessary

• Coordinate travel arrangements and accommodations for staff

• Handle confidential information with discretion

• Support the team in various administrative tasks as required

Requirements:

• High school diploma or equivalent (Associate’s degree or secretarial training preferred)

• Proven work experience as a secretary, administrative assistant, or similar role

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

• Excellent written and verbal communication skills

• Strong organizational and time-management abilities

• Attention to detail and problem-solving skills

• Ability to maintain confidentiality and professionalism

Preferred Qualifications:

• Familiarity with office management systems and procedures

• Experience in a similar role in [industry-specific context, if needed]

Job Title: HR Analyst

Department: Human Resources

Reports To: HR Manager / HR Director

Location: Pune 

Job Description:

We are seeking a detail-oriented and analytical HR Analyst to support our Human Resources department with data-driven insights and strategic planning. The HR Analyst will be responsible for collecting, analyzing, and reporting on HR metrics to help improve overall organizational performance and decision-making. This role will play a key part in optimizing HR processes, improving employee engagement, and aligning workforce strategies with business goals.

Key Responsibilities:

• Collect and analyze HR data related to recruitment, employee performance, compensation, turnover, and benefits

• Develop and maintain HR dashboards and reports to monitor key performance indicators (KPIs)

• Identify trends, patterns, and areas for improvement in HR practices and processes

• Provide insights and recommendations to HR leadership and business stakeholders

• Support compensation benchmarking and workforce planning

• Assist in the design and analysis of employee engagement and satisfaction surveys

• Ensure data accuracy and integrity in HR systems and databases

• Collaborate with IT and HR teams to implement and optimize HRIS systems

• Monitor compliance with labor laws, regulations, and internal policies using data reports

• Participate in various HR projects, audits, and initiatives as needed

Requirements:

• Bachelor’s degree in Human Resources, Business Administration, Statistics, or a related field

• Proven experience (typically 2+ years) as an HR Analyst or in a similar data-focused HR role

• Strong analytical skills and attention to detail

• Proficient in HRIS systems (e.g., Workday, SAP, Oracle) and data tools (Excel, Power BI, Tableau, etc.)

• Excellent communication and presentation skills

• Knowledge of HR practices, labor laws, and industry standards

• Ability to handle sensitive information with confidentiality and professionalism

Preferred Qualifications:

• Master’s degree in HR Analytics, Data Science, or Business

• Experience with SQL, Python, or other data analysis tools

• HR certifications (e.g., SHRM-CP, PHR)