Job Title: Secretary
Department: Administration
Reports To: Director
Location: Pune
Job Description:
We are seeking a reliable and organized Secretary to perform a variety of administrative and clerical tasks to support our office operations. The ideal candidate will be responsible for managing schedules, handling correspondence, organizing meetings, and ensuring the smooth day-to-day operation of the office. A successful secretary should be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.
Key Responsibilities:
Answer phone calls, take messages, and handle correspondence
Schedule appointments, meetings, and maintain calendars for staff or executives
Organize and maintain files, records, and other documents (both physical and digital)
Prepare reports, memos, invoices, and other documents as needed
Assist in the preparation of regularly scheduled reports and meeting agendas
Greet visitors and direct them to the appropriate person or office
Manage office supplies inventory and place orders when necessary
Coordinate travel arrangements and accommodations for staff
Handle confidential information with discretion
Support the team in various administrative tasks as required
Requirements:
High school diploma or equivalent (Associate’s degree or secretarial training preferred)
Proven work experience as a secretary, administrative assistant, or similar role
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Strong organizational and time-management abilities
Attention to detail and problem-solving skills
Ability to maintain confidentiality and professionalism
Preferred Qualifications:
Familiarity with office management systems and procedures
Experience in a similar role in [industry-specific context, if needed]
